Free Car Maintenance Log Template: Printable

Printable car maintenance log

Print it (it prints landscape with 20 blank rows and a vehicle details header), or download the spreadsheet version.

Vehicle maintenance log

Vehicle (year, make, model):

VIN:

Plate:

Oil type and capacity:

Tire size and pressure:

Purchased (date / mileage):

Date	Odometer	Service performed	Parts / fluids used	Cost	DIY or shop	Next due (miles / date)	Notes
2026-09-14	84210	Oil and filter change	5 qt 0W-20, filter PF63	48.20	DIY	89,200 mi / 2027-03	Drain plug washer replaced

Preview shows the first 8 rows. The printed sheet has 20. The grey row is an example and does not print.

Free template from trackara.app/car-maintenance-log

Use it in Google Sheets or Excel

The download is a plain CSV file, so it opens in anything that reads spreadsheets.

Google Sheets: open a new sheet, choose File, Import, Upload, and pick the downloaded file. Choose "Replace spreadsheet". Then File, Make a copy if you want a clean original.
Excel: double-click the file, or use File, Open. When you save, choose "Excel Workbook (.xlsx)" so your formatting and any formulas you add are kept.
Numbers (Mac): File, Open, then pick the CSV.

The first data row is an example so you can see the format. Delete it before you start.

What to write in a car maintenance log

A useful log answers two questions later: what was done and when is the next one due. For every entry, write down:

Date and odometer reading. Most service intervals are "every X miles or Y months, whichever comes first", so you need both.
What was done. Be specific: "front pads and rotors" beats "brakes".
Parts and fluids. Brand, part number, oil weight, quantity. Next time you'll know exactly what to buy.
Cost. Parts and labor. It adds up to the real cost of owning the car.
Who did it. You, or which shop. Keep the receipt with the log if it came from a shop.
Next due. The mileage and date for the next service of the same kind.

Not sure what your car needs and when? See the factory maintenance schedules for popular vehicles, or the step-by-step guides for an oil change, brake pads and tire rotation.

A complete, dated service history is also the easiest thing to hand a buyer when you sell the car.

Or let the app remind you

Paper works until you forget to look at it. Trackara keeps the same log on your phone and tells you when something is due.

Mileage and date reminders

Set a reminder by miles, by date, or both. Trackara tells you when the oil change, rotation or inspection is due.

Unlimited vehicles

Daily driver, the truck, the project car in the corner. One app, a separate history for each.

Expenses and budgets

Log what every service cost and see what the car really costs you over time.

OBD2 over Bluetooth

Pair an ELM327 Bluetooth scanner, read trouble codes and turn what you find into a task. OBD2 details.

Task planner

Describe the job and get a checklist with the steps, tools and parts you'll want on hand.

Local-first and offline

Your data is stored on your device, and the app works in a garage with no signal.

Export Project sheet in Trackara: PDF report, spreadsheet, backup and more

Questions

Is this car maintenance log template really free?

Yes. The printable log and the Google Sheets / Excel version are free to use, with no sign-up and no email required. Print as many copies as you like.

What should a car maintenance log include?

At minimum: the date, the odometer reading, what was done, the parts and fluids used, the cost, who did the work, and when the next service is due. The template has a column for each, plus a header for the vehicle, VIN, oil type and tire size.

How do I use the car maintenance log in Google Sheets?

Download the CSV, open a new Google Sheet, choose File, Import, Upload, and select the file. Choose Replace spreadsheet. Delete the example row and start logging.

Can I use it as a car maintenance log in Excel?

Yes. The download is a CSV file that opens directly in Excel. Save it as an Excel Workbook (.xlsx) so any formatting or formulas you add are kept.

What is the best car maintenance app?

The best one is the one you keep using. If you want mileage and date reminders, more than one vehicle, service costs and OBD2 trouble codes in one place, Trackara does that on iPhone, iPad and Android. If you prefer paper or a spreadsheet, this free log works too.

Can a car maintenance tracker app remind me when service is due?

Trackara can. Set a reminder by mileage, by date, or both, for each vehicle, and the app reminds you when it is due.

Free car maintenance log template